Storing Unused Copy Paper

Proper paper storage is essential for maintaining consistent print quality and reducing the risk of jams or equipment issues. Many print problems can be traced back to paper that was exposed to poor environmental conditions before it ever reached the machine. 

Limit Paper in Trays 

You should only load as much paper into your copier or printer trays as you plan to use within a day or two. Leaving trays full for extended periods can lead to: 

• Moisture absorption, which causes curling or wrinkling 

• Increased static buildup, which results in multi-sheet feeding 

• Image quality issues such as toner adhesion problems 

The longer paper sits exposed to air, the more time it has to absorb moisture from humidity in the room. 

How to Store Paper Properly 

To preserve paper quality and ensure optimal performance, follow these storage guidelines: 

• Keep paper in a dry, climate-controlled environment. Avoid locations with high humidity, extreme temperatures, or fluctuating conditions (e.g., storage closets near HVAC vents or exterior doors). 

• Store paper in the same room as the printer or copier whenever possible. This allows the paper to acclimate to the same temperature and humidity levels as the equipment, reducing the chance of environmental-related issues during printing. 

• Leave paper in its original ream wrapper. Ream packaging is designed with a wax-lined moisture barrier to protect the paper from ambient humidity. If the wrapper has already been removed, consider storing the paper in a seal-tight plastic container to prevent further exposure. 

• Avoid storing paper directly on concrete floors or near sources of condensation, which can increase the risk of moisture absorption from below. 

Why It Matters 

Improperly stored paper can lead to: 

• Frequent paper jams 

• Poor image quality (e.g., faded prints, uneven toner) 

• Misfeeds and double-sheet pickups 

• Increased wear on feed rollers and internal components 

By taking a few simple steps to store your paper properly, you’ll help protect your equipment, reduce service calls, and maintain the quality of every print job.