The Ultimate Checklist for Setting Up a New Office

Nichole Thornton
20 hours ago
2 min read

Setting up a new office is one of the most exciting—and overwhelming—milestones for any business. Whether you're opening your first location or expanding to a new space, having a clear, structured checklist ensures nothing falls through the cracks. From furniture to technology, here's everything you need to set up a productive, professional office environment.

1. Plan Your Space

Determine the number of workstations needed
Create a floor plan to optimize traffic flow and collaboration
Designate areas for meetings, break rooms, and storage
Ensure ADA compliance and accessibility

2. Furniture & Ergonomics

Choose ergonomic chairs and adjustable desks
Order sufficient filing cabinets and storage units
Set up comfortable reception and waiting area furniture
Equip conference rooms with appropriate tables and seating

3. Technology & Equipment

Set up computers, monitors, and peripherals for each workstation
Install a reliable multifunction printer/copier
Set up a business phone system or VoIP solution
Install high-speed internet and configure your network/router
Set up a UPS (Uninterruptible Power Supply) for critical equipment

4. Office Supplies & Consumables

Stock up on paper, pens, folders, and other stationery
Order printer ink/toner and paper in bulk
Set up a supply cabinet with easy access for staff

5. Connectivity & Communication

Set up business email accounts for all staff
Install collaboration tools (e.g., Slack, Microsoft Teams)
Ensure video conferencing equipment is in meeting rooms

6. Safety & Compliance

Install fire extinguishers and smoke detectors
Post emergency exit plans and ensure clear evacuation routes
Set up a first aid kit in an accessible location
Confirm building security systems are operational

Setting up a new office doesn't have to be stressful. With the right checklist and the right equipment partner, you can get your team up and running quickly and efficiently. Need help sourcing the right office equipment? Contact us today — we're here to help your business hit the ground running.